MeetingFlowAI

MeetingFlowAI addresses a critical pain point in sales operations: the time-consuming administrative work after every client meeting. Sales representatives typically spend 15 minutes per meeting manually extracting key information, updating CRM systems, and drafting follow-up emails—time that could be spent actually selling. Our solution leverages IBM watsonx Orchestrate's agentic AI capabilities to create a sophisticated multi-agent system. A master SalesFlow AI Orchestrator intelligently coordinates three specialized agents working in parallel: 1. Sales Intelligence Agent - Powered by IBM Watson NLU and Granite LLM, this agent analyzes meeting transcripts to extract customer profiles, pain points, budgets, timelines, decision makers, and sentiment analysis. It provides deal scoring and identifies hot leads based on emotional signals. 2. CRM Intelligence Engine - Automatically updates Salesforce with contact information, meeting notes, and deal stage progression. It maintains data consistency and sets follow-up reminders without manual data entry. 3. Engagement Automation Specialist - Generates personalized, context-aware follow-up emails incorporating discussed pain points, next steps, and timelines. Each email is professionally formatted and ready to send. The system offers dual interaction modes: a structured form for batch processing and an embedded Watson Chat widget for conversational, ad-hoc queries. This flexibility ensures users can choose their preferred workflow. Key innovations include true multi-agent orchestration, visual workflow transparency showing which agents are active, integration of Watson NLU for enhanced sentiment and entity extraction, JWT-based security with RSA encryption, and a modular architecture allowing easy addition of new agents without code changes. Results are compelling: 87% time reduction (15 min to 2 min), sub-30-second processing time, 80%+ accuracy in information extraction.