RFP Response Automation Hub

The Problem: In B2B enterprises, particularly in sectors like construction, energy, and manufacturing, success hinges on winning large Requests for Proposal (RFPs). The RFP Response process is slow, manual, and high-stakes. When a bid arrives, the Sales Team must manually pass the document to the Technical Team for SKU matching, which then goes to the Pricing Team for cost estimation. This sequential handoff is prone to errors, causes significant delays, and directly impacts the chance of winning the contract. The core business goal is to scale RFP responses using AI and eliminate these time-consuming bottlenecks. The Multi Agent solution: The RFP Response Automation Hub is an innovative, multi-agent system built on IBM watsonx Orchestrate that automates this entire cross-functional workflow, ensuring speed and accuracy. The system is designed as an intelligent team: The Orchestrator: The Main Agent, powered by IBM watsonx Orchestrate, manages the flow. It delegates the user's request (RFP specs) to the specialist agents in a defined sequence. The Data Agent (Sales): Accesses the Product Catalog and Cost Data (simulated RAG knowledge base). This agent transforms raw data into clean, machine-readable JSON strings, resolving the data intake bottleneck. The Technical Agent (The IP): Executes a custom-built Python tool(built using orchestrate ADK). This proprietary logic performs a weighted Spec Match by comparing the RFP's requirements like items, their specifications and quantity against the catalog. It calculates a quantifiable Technical Fit Score (%) and returns the best-matched product. The Finalization Agent: Uses Generative AI (IBM watsonx.ai) to synthesize the final price and match score with the original RFP context, generating a professional, persuasive proposal narrative and a structured audit table for the final Sales review. This architecture ensures high-speed, auditable compliance, directly solving the enterprise pain point of slow RFP submission.