Leen Albadda@llezvex

AI Finance Auto-Response for Receipts is a cloud-based automation system that reduces repetitive manual work in university finance departments by automatically handling student receipt requests. In many universities, students must contact the finance office after paying tuition to request an official receipt. These requests are repetitive and require staff to manually search payment records, verify payment status, and send confirmation emails. With thousands of students each semester, this process causes slow responses, higher costs, and unnecessary workload for finance teams. Our system fully automates this workflow. When a student sends a message requesting a receipt, the system uses AI to recognize the request and extract the student ID. It then retrieves the corresponding payment record from a cloud-hosted dataset of 5,000 real-like payment records stored in AWS S3, including fee amount, transaction ID, and payment status. After verification, an AI response agent generates a clear and professional finance receipt using the exact payment details. If the payment is complete, the receipt is sent instantly. If the student ID is not found or there is an outstanding balance, the system responds with an appropriate finance message. The solution uses a serverless cloud architecture, combining AWS S3 for secure storage, workflow automation for orchestration, and Groq-hosted language models for fast, reliable responses. Compared to traditional email-based or on-premise systems, this approach improves response speed, consistency, and efficiency. Based on conservative estimates, manually processing 5,000 receipt requests would require about 417 staff hours, costing roughly $12,500 in labor. At larger scales, universities can save tens of thousands of dollars annually while responding to students in seconds. This project demonstrates how AI can solve a focused, real-world finance problem while delivering measurable operational value and improving the student experience.

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